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  4. WIP Write Ons and Write Offs By Project Report

WIP Write Ons and Write Offs By Project Report

The WIP Write Ons and Write Offs By Project Report details write ons/offs for projects (or jobs) it shows write off information by project code, with assigned time, invoiced amounts, the write on/off percentage and the remainder unbilled.

The WIP Write Ons and Write Offs By Project report shows all data as of the date the report is run; not the dates selected when running the report. See the understanding the data section below for an explanation.

How to generate the WIP Write Ons and Write Offs By Project Report

From Reports >> Performance Reports >> go to Management Analysis section >> click on WIP Write Ons and Write Offs By Project and select the required date range.

You can optionally filter this report by Project Office, Project Team, Client, Client Owner 1 and Job Owner 1. You can also group this report by Client Owner 1 and Job Owner 1.

Now click on the ‘Report Options’ button and select one of the preview options to preview the WIP Write Ons and Write Offs By Project Report.

Understanding the Data

The WIP Write Ons and Write Offs By Project report shows all data as of the date the report is run; not the dates selected when running the report

  • unlike most other reports, the date selection is only to limit the report to projects invoiced within the selected period, and
  • all data related to those projects is shown up to the current date.


For example, in the month of April you could review the status of all projects invoiced from the last month/quarter. You can use the report to look back on things you billed previously and see what the current status is in terms of margins.

The WIP Write Ons and Write Offs By Project Report report shows the following information-

  • Client Name
  • Project Code
  • Assigned Time & Disbursements
  • Invoiced Amount
  • Write On/Off
  • Write On/Off %
  • Unbilled Time
  • Unbilled Disbursements
  • Total Unbilled

Client Name

From Clients, Contacts & Projects >> Search Clients and Projects >> click on any ‘Contact Name’ to view the client Details for page.

The client name for this report comes from the ‘Details’ tab in the Details for client page.

Project Code

From Clients, Contacts & Projects >> Search Clients and Projects >> click on the relevant ‘Project Code’ corresponding to the ‘Contact name’ to go into Project Details page.

The ‘Project Code’, for this report comes from the Project Details tab in this page.

Assigned Time & Disbursements

The Assigned Time & Disbursements is the total of all assigned time and disbursements for the entire life of the project till the current date.

See more in Assigned Time and Disbursements Report.

Invoiced Amount

The Invoiced Amount is the total of all amounts invoiced for the entire life of the project till the current date.

See Invoice Listing Report.

Write On/Off

The Write On/Off is the total amount written on or written off for the entire life of the project till date. Sometimes called margin or overrun, the write on/off is calculated from the Invoiced Amount less the Assigned Time & Disbursements.

Write On/Off = Invoiced Amount – Assigned Time & Disbursements

Write On/Off%

The Write On/Off percentage displays the figure above as a percentage of the assigned time & disbursements.

The write on/off percentage is calculated as the total Write On/Off divided by the assigned time & disbursements. The figure is rounded to the nearest whole percent.

Write On/Off % =

(Write On/Off value / Assigned time & disbursements ) x 100

Unbilled Time and Unbilled Disbursements

The Unbilled Time is any time that is unbilled for the project as of the current date. Similarly, the Unbilled Disbursements refer to any disbursements that are unbilled.

Total Unbilled

The Total Unbilled is the total of Unbilled Time and Unbilled Disbursements.

Other WIP Write Ons and Write Offs Reports

WIP Write Ons and Write Offs By Client Report

WIP Write Ons and Write Offs By Invoice By Project Report

Abtrac KB# 2023

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