There are two main timesheet layouts
In both timesheet layouts you have the choice of entering time through either the form view or grid view. With all views, you can show, hide and change how you see the columns, in the user control settings pages.
How to switch your timesheet layout
At the top of your timesheet screen, you can choose between the different views by clicking the ‘View’ button.
Each Abtrac user can choose how their timesheet looks like.
Choose Linear Timesheets if
You prefer timesheets that are line by line, with dates on the left.
Choose Cross Tab Timesheets if:
You like to have dates in a table on the right, and group entries for jobs row by row.
Linear Timesheets
Choose linear view if you use the start/stop timer function, or if you work on a number of small tasks throughout the day that requires detailed comments.
Linear Form
Linear Grid
Tabular Timesheet (Cross Tab)
Tabular timesheets are useful for entering blocks of time against a small number of projects. Tabular timesheets can only show a maximum of 7 days. (The comment detail is hidden but will display if you click in the units field.)
Cross Tab Form
Cross Tab Grid
How to show or hide the columns available in timesheets
You can control the column widths and fields available in the timesheet screens from Administration >> Settings >> User Control Settings. This option is only available to administrative users, and the changes made will determine the layout of pages for all users.
You can edit the position and width of all the available fields. The maximum width available for each page is displayed next to your selection.
If your company doesn’t use one of the optional fields available for timesheets in cross tab or linear view, then you can simply set the width to equal zero to hide it.
Click this link for more information on User Control Settings and grid layout.
In the below example, the ‘Client’ field width is set to zero after clicking on the edit button.
Click save once you’ve edited the width.
You can also edit the Task Group, Task, Work Item, Charge, and Activity fields one by one in a similar manner to get the desired look for the timesheet – linear screen.
Also see article on How to Limit Employee Views to Only the Jobs they are Assigned to for ensuring that employees do not view and track time against jobs that are restricted to them.
Setting Required Fields for Timesheets
Compulsory options for timesheets
You can make fields compulsory to be completed by employees in timesheets.
Date and Job/ Job Details (includes Client Abbreviation and Job description) and Units are a system requirement.
Task, Activity, Work Item and Comment, can all be set as required in Abtrac.
You can also determine your company end of timesheet period day, sorting on the Job Details drop down box, auto fill features, rounding rules, preventing incorrect timesheet dates etc.
How to set compulsory fields
Job related compulsory timesheet information
An administrator can set Job related requirements (Task, Activity, Work Item and Comment) as compulsory on timesheets from Administration >> Settings >> System Settings >> Clients and Jobs.
Read more on System Settings: Clients and Jobs
Company related compulsory timesheet information
An administrator can also determine business requirements (units, sorting, commit options) from Administration >> Settings >> System Settings >> Timesheets.
Read more on System Settings: Timesheets
Employee related compulsory timesheet information
Required timesheet units (hours) are set from the Employee details section.
Pop up warnings when time entered exceeds a budget
Job Managers and System Admins in Abtrac can also set pop up warnings for staff in timesheets when time entered on a project exceeds the budget amount, or on reaching a chosen value (threshold).
Admins can also choose to receive an email alert letting them know when the threshold is exceeded.
See Threshold Warnings knowledgebase article for more on this.
Video: How to Enter Time in Abtrac
Abtrac Quick Tutorial:- Timesheet views Example and Entry
Abtrac KB# 2017