How your account codes (GL Codes) are assigned to an Abtrac invoice and invoice lines

To integrate your Abtrac invoices with accounting software, each invoice line must include GL account codes.

You can configure a single default sales or income code or assign multiple codes to an invoice.

These codes can be automatically applied based on predefined rules or manually selected from those configured during your accounting link setup.

This article provides instructions for assigning, reviewing, and managing GL codes for accurate financial categorisation and smooth accounting integration.

Choosing the default GL Account Code for an invoice

GL codes available for invoices are selected as part of your accounts connection configuration.

From Accounting >> Interface Settings you can add and configure interfaces for Xero and MYOB and build of list of available GL codes.

The default Revenue account code selected in here is then applied to your Abtrac invoices.

Read more about Linking your Accounting System with Abtrac here

You can edit the default code for an invoice (an optionally all the lines within an invoice) from the Invoice Details tab.

Choosing the GL code for each invoice line.

For the individual invoice lines, the GL account code can be changed in the ‘Create/Edit Invoice Line’ box from the ‘Invoice Lines, Narratives and Amounts’ section.

Click on ‘Invoice Lines, Narratives and Amounts’.

Click on the pencil edit button for any invoice line and the ‘Create/Edit Invoice Line’ box appears. The required ‘GL Account Number’ can be selected from the dropdown menu, if different from the default.

GL Account Numbers assigned to invoice lines form the link between your accounting software and Abtrac. In your accounting software they can also be called Sales codes, or Income codes.

You can assign different account codes for each line on an invoice.

These account codes might be assigned automatically if you have preset default codes. For example each office, department, job type, job stage/task, or disbursement can be set to go to a different accounts code.

See Disbursements Types and Assigning GL codes to Disbursements.

You can learn more about setting up GL Account numbers in Abtrac here:

• Linking your Accounting System with AbtracOnLine
• Configuring the Accounts Interface to MYOB Essentials
• Configuring the Accounts Interface to Xero

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