System Settings: Employees
Employee settings include choosing the sort order/display order for employee names, security settings, and timesheet reminder emails for all licensed users. Employee settings work in conjunction with your choices and settings in the Employees menu .
You can access this setting from Administration >> Settings >> System Settings >> Employees
If you’re new to Abtrac we recommend reading this article in conjunction with our Set up Guide
Employee Name display and sort formats
Here you can set your preference on how an employee name is displayed and sorted in screens and reports throughout the system.
Security and Login settings
Two Factor Authentication enhances security for your users and can be enabled from system settings. This authentication confirms the user’s identity by requiring a combination of two different factors – a password and a code sent through email. Read more here
Employees can be prompted to change passwords after a given number of days.
You can enable users from your Abtrac account to login to the Abtrac mobile app (The mobile app compliments the main web application of Abtrac and is for tracking time and disbursements on-the-go)
Timesheet Reminder Emails
This sets a default for all employees to receive timesheet reminder emails after the number of days you specify.
This setting can be manually turned on/off for individual employees under Administration >> Employees >> Employee Details.
All others will receive a friendly reminder via email reminding them to complete the timesheet for the timesheet period just completed.
Sending timesheet reminder emails in advance
You can also add a negative number as below to send the timesheet reminder email in advance.
You can create a template email for sending timesheet completion reminders from Administration > Settings > Email Settings > select “Timesheet Reminder” as the Email type.
Read more about email templates here
If you enable timesheet reminders without assigning a custom email template, the default timesheet reminder email will be used (pictured below).
Abtrac KB #1004