Timesheet screens can be customised by you, to suit your business.
The timesheet entry screens are the most used areas of Abtrac. And within them, you have complete control over what data is seen by all users, and what rules they have to follow when entering timesheets.
Your businesses Abtrac Administrators set the overall rules about what can and cannot be seen, and what has to be entered by users on their timesheets. And on a job by job basis job managers can add additional rules to ensure the data is captured to suit their project management needs.
Each individual user can then further determine how they want their timesheet to look by choosing one of two layouts within the constraints and requirements set at the business level and job by job level.
Here are some simple examples.
One user likes to see their timesheets on a row by row basis in what we call the ‘Linear’ view. Because the administrator has enabled various fields they are allowed to see their charge rate. Note too that they can also optionally enter their time directly into the Units field or they can enter a start and stop time and Abtrac will work out the hours worked based on the difference between the start and the stop time.
When entering Public Holidays they do not have to choose a Phase. But when entering time against job 13-2014 they are forced to pick a phase because the job manager has put that rule onto that job requiring a phase is entered.
The ‘Comment’ field is available into which users can optionally annotate the time spent.
Also you may notice that you can have alphas or numbers for jobs codes. If you tell us how your job codes are put together we can usually show you how to achieve it in Abtrac so the codes automatically generate how you want them.
A second user may prefer what we call the ‘Crosstab’ view of the timesheet. This is set as their default view from the Home page by clicking on the Settings button which is over on the right, next to the training Videos button.
But within their timesheet, the user can switch between Linear or Crosstab at will by clicking on the button
The Crosstab view doesn’t show the rate nor the start time stop time. But it gives a clear total of time entered day by day and for the week. A second benefit of the crosstab view is that users can copy their timesheet from one week to the next using the copy button.
Configuring every page in Abtrac to suit your business
When trialling Abtrac, have a look at Administrator >> Settings >> User Control Settings.
Here you will see a drop down box containing the names of all the pages in the web site where you can control the fields people see, the size of each field, and the order in which it appears on the web page.
You can configure every page in Abtrac to suit your business.
Also have a look at Administrator >> Settings >> System Settings.
Under both the ‘Miscellaneous’ and the ‘Timesheet’ properties tabs you can see a range of options which set the business rules around timesheets.
Within an individual job, the project manager can put ticks in boxes such as ‘Task Required’ or ‘Activity Required’.
This forces the user to pick a task or activity respectively when entering time against that particular job.
N.B. Under Administrator >> Settings >> System Settings >> Miscellaneous you may have noticed that you can enter your own alternate word for Task e.g. Stage or Phase.
And you can also enter your own alternate word for Job e.g. Project, Matter or Engagement. Similarly you can decide what to call client owners e.g. Director or Account Manager.
Ditto job owners maybe called Project Manager or Consultant. Whatever you want.
These words then ripple throughout Abtrac so it speaks your language, rather than ours.
So not only can you configure Abtrac to suit your business, you can also configure Abtrac to speak your language.