The Invoices by Client Report gives a list of clients and their invoices between selected dates. In this report, the value of time & cost is shown based on charge rate.
This report is a useful one for managers to compare the invoiced amount and the value of time & cost for the invoice.
The Chart of Invoice Listing Report gives two views of revenue earned.
A chart of the total amount invoiced per month, as well as a chart of cumulative amount invoiced. Both include a comparison to the previous calendar year/years.
These charts are useful as a visual representation of the performance of a company with regards to income earned, and to compare monthly and yearly performances.
The filter options allow you to view and compare revenue by office. You can also view performance by a selected client or job.
The Unbilled Work Quick Summary on Proposals report gives a list of ‘unbilled’ work on proposals within a selected date range.
It’s useful to check the value of time and cost spent on proposals.
This report includes many of the same filters and features used for managing billable WIP, and can be accessed from the same screen. It’s used to compare and manage current proposals by filtering and grouping data by office, client manager, and project managers.
As the name suggests, Unbilled Work Quick Summary Report will give you a summarised report that you can run against one or all jobs, to see quickly what is outstanding out of all your billable time.
It’s a static printable report of unbilled time as of a given date. For live WIP management we recommend using Manage WIP from the Invoicing screens.
The Invoices by Client with Narration report gives a list of clients and their invoices with narration between selected dates.
The Invoices by GL Account Code report gives a list of invoices between selected dates with their amounts classified by the accounting code assigned in Abtrac.
It’s used to reconcile Abtrac invoices to your accounting software, and provides profitability analysis by revenue codes. (also known as a GL Account Code, Sales, or Income codes).
Getting started with your invoicing normally starts with a few reports to see who you are invoicing and for how much. This can then be checked with job (project) managers to confirm they are ready to invoice the clients and if they are happy with the amounts.
There are two basic reports that can get you going. Unbilled Work Quick Summary and Timesheet Entries.
The Invoice Listing report is one of the staple reports of Abtrac, used throughout billing and in month end reporting.
Unlike a basic sales or invoice report from your accounting software, it shows time and cost assigned – giving you a more accurate representation of whether you need to worry about profit leakage.
Of course its limitation is that it only shows time and cost that has been assigned and/or recovered to the invoices listed. If your office also creates write off invoices, it will show a more complete picture.
And for true revenue analysis after the fact, it is often handy to look at the Invoice Listing Report in conjunction with unbilled work and write offs to get a complete picture.
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