As part of our ongoing improvements to Abtrac, the login page and other screens within Abtrac will be changing.
The main reason for the change is to enable more users to access Abtrac from a range of devices, such as your widescreen monitors and phones.
Here is an example of the new login screen on a computer monitor.
And a Mobile Phone.
You may have already noticed the changes in the Search Screens and Timesheet Forms. In our next release this October, the responsive view will be added to the Home screen, All Timesheet screens, and the Disbursement screens.
Remember any grid in Abtrac can be modified to suit your favourite device size with the grid layout feature.
Detailed instructions on how to do this are here or simply adjust the column widths to fill the screen and click the apply button.
Simple, fewer pieces of information to load means you will have a faster system.
Screens such as the searches, timesheet entries, invoices, and some reports all load with the current data that is available in the system, so it’s pretty straightforward to think that making items non-current will give you a quicker response for all these pages.
From September 1st 2017 we are changing the way we manage adjustments to your Abtrac subscription.
We’re moving to a more automated licensing system, leaving you in control of your licensed employees and your monthly licence fees.
When you make a change to your employees (or add-on modules) you’ll now be asked to confirm this change – and acknowledge any resultant change to your subscription fees. Read on for more details on what’s involved in the new system, and how it may affect your current AbtracOnLine subscription.
Employee Charge Rates in Abtrac can be as simple or as flexible as required.
It’s possible to enter unique charge rates for specific clients, jobs, projects, tasks, stages or activities. These unique rates will override the default charge rate for the specified employees (or in the case of activities the rates will apply for all employees)
Here’s how to ensure you have the right charge rates in the right location for your billing requirements.
There’s a bit of a hierarchy as to which rate is applied when, read on for details.
If you are using AbtracOnLine reports for KPI’s it’s possible to balance the reporting of employees working overtime by looking at scaled cost rates.
Scaled cost rates spread an employee cost across their actual hours worked, as opposed to cost rates which work with the required hours for the period.
The following reports in Abtrac include an option for scaled cost rates:
Invoices vs Time and Disbursements by Project
Fees & Cost by Employee, Client & Project
Scaled Cost Rates are a modified version of the cost rate. They effectively scale back the cost rate across an excessive number of hours to those specified in an employees required units per timesheet.
From System Management in Abtrac your business details can include information for multiple branches/offices.
These Offices or Branches can also be applied to each employee, job or project and carried through to invoicing and analysis.
You can then run reports by office – comparing performance and profitability between branches and managing workflow.
It’s also useful when you have one tax entity but different physical addresses, and different invoicing and accounting requirements between locations.
There’s also an option to limit access for Abtrac users by office, enabling them to only view and edit offices to which they have been assigned.
When using multiple offices in Abtrac there are a few things to bear in mind. Continue reading →
It’s possible to limit access for Abtrac users by office, enabling them to only view and edit offices to which they have been assigned.
We recommend that if you are interested in using this feature that you satisfy yourself that all relevant data in Abtrac has an office assigned.
If you’ve been using multiple offices for some time this shouldn’t be an issue, but if you are new to multiple offices or otherwise wary of data inaccuracies then the Abtrac support team are available for consulting and if required to run scripts against your data to ensure accuracy and a smooth transition.
The process is slightly difference for each version of Abtrac.
AbtracOnLine subscriptions are based on the number of current employees or users. These users are defined as being not only current logins, but the number of current employees being managed through Abtrac, more details are here in our Terms.
You can add or amend users from the administration screen. If your current employees exceed your licensed users in Abtrac you’ll either receive a licensing notification, or hear from the support team directly to adjust your subscription. If you don’t need extra users then you might just need to make some changes to your current employees.
AbtracOnLine is only accessible with a current username and password. Your username must be a valid email address and we recommend choosing a secure password (there are tips for secure passwords in this article). Abtrac passwords must be at least 7 characters long, and contain a combination of upper/lower case letters and at least one number.
If you are having problems logging in, if you are starting AbtracOnLine live after a trial, or if you are converting from Abtrac5 you may need to confirm or change your access details.
To ensure your profitability reports are as accurate as they can be, it’s a good idea to review your employee cost rates regularly. The new year is as good a time as any to check your management data is up to date.
By ticking “Ready to Commit” a timesheet user is indicating that they have completed their required hours (and any overtime). It’s also a simple way to confirm that a user has finished entering any comments or disbursements associated with that timesheet period.