Invoice Payments with Abtrac PayBy

What is Abtrac PayBy?

Trying to get paid for the work you have delivered can be a headache. So that’s why we’ve teamed up to offer a service that makes getting paid not only pain free, but faster. Giving your clients convenient and easy options to pay is great for business and great for your cash flow. Visa, Mastercard, and AMEX payments are accepted.

This is a smart payment solution for your clients and the bonus is that you don’t need to go through the effort of setting up your own company credit card facilities.

 Table of Contents

How does PayBy work?
Do I need to use MYOB Accounts?
What is the cost?
How to set up PayBy - a summary of the process
Configuring the PayBy link to Abtrac
How PayBy invoices and payments look in Abtrac
How to reconcile your payments

How does it work?

Abtrac has partnered with MYOB PayBy as a gateway provider to offer this service, accepting real time credit card payments. Abtrac PayBy provides the merchant facilities for all major banks and accepts all major credit cards.

All you need to do is arrange this facility with MYOB PayBy, and they will give you a unique Client ID which you insert into Abtrac.  You’ll send your invoices to your clients with a link attached to the email they receive and they can pay your invoice then and there with their credit card using this link.

Credit card payments are processed through BNZ in New Zealand and Westpac in Australia.

Do I need to use MYOB Accounts for this to work?

No. Abtrac PayBy works independently to your accounting system so your only relationship with MYOB is to use this service.

What is the cost?

There’s no additional cost to your Abtrac subscription. You pay a percentage fee per transaction to PayBy.

Please refer to your PayBy terms on sign up for the current rates, as of May 2021 the fees are:

Australia

  • 1.7% + 30c for Visa & Mastercard, 2.5% for Amex all per transaction
    • $35 chargeback fees on any invoice payments made but later disputed

New Zealand

  • 2.75% + 30c for Visa, Mastercard & Amex all per transaction
  • $35 chargeback fees on any invoice payments made but later disputed

howtosetuppayby

How do I set up PayBy?

Here’s a summary of the steps to follow:

  1. Sign up through Abtrac (see the details below)
  2. Paycorp – the company who manage MYOB Payby, will send you an agreement, confirming your settlement currency ($AUD or $NZD). Complete these details and return them to the PayBy team.
  3. There’s a signup with Westpac or BNZ which the PayBy team facilitate on your behalf, in order to have credit card payments approved.
  4. You will receive a MYOB PayBy Client ID which you need to enter into the Abtrac Invoice Settings page.
  5. Then you’re ready to add the ONLINE PAY LINK to your Abtrac invoice email text.

paybyabtrac

How do I configure this in Abtrac?

Go to your Administration ⇒ Settings ⇒Invoice Settings. From here you can sign up to MYOB PayBy, by clicking the button in AbtracOnline to send your request to the MYOB PayBy team and they will give you all the details on how to get started.

PayByImage

Once you have your Client ID from MYOB then edit your Abtrac settings.

Go to your Administration ⇒ Settings ⇒Invoice Settings (see sample below)

  • Enter in your MYOB PayBy Client ID
  • Enter in your Invoice Email text or edit it to include the words [ONLINE PAY LINK] which is the link your clients can click to pay your invoice
  • Then you are ready to start email invoices to your clients where they can pay directly from your email
InvoiceSettingsRequirements.png

whattheclientsees

What does my client see?

Your client will see an email from you with your invoice attached.

Within this email, they can click on a link taking them to the following screens.

The header in the example below will show your own company details.

Sample_Payment_Page_1.png

When your client clicks on the Pay Now button at the top of the screen they are presented with a form where they can enter their credit card details.

Sample_Payment_Page_2.png

After entering their correct card information your client will receive confirmation as per the sample below.

Sample_Payment_Page_3.png

howtoreconcile

How do I reconcile these credit card payments?

As clients pay your invoices, each invoice in Abtrac has the payment details logged against it as if you’d synchronised it with your accounting system. You can view these payments from Invoices > Invoice Payments, or within the add-on Debtor Management module.

You receive a lump sum into your nominated bank account in an overnight transaction from MYOB PayBy. You can log into the PayBy portal to reconcile the payments and other things.


Abtrac KB# 2122