If you haven’t used the accounts link before you might need to check or configure your invoice and accounts settings.
You can add and configure interfaces yourself to the following Accounting packages:
The Abtrac support team will assist you to configure the link between other popular packages; including MYOB AccountRight Classic (v19 or earlier), QuickBooks, Quickbooks OnLine, Reckon Accounts, Reckon One, and Sage.
Once you’ve configured your accounting interface settings the link from Abtrac to your accounts link is ready to use.
From Invoices > Accounting > choose Create Invoice batch.
- It’s only committed invoices that are available to review and choose to send to your accounting software.
- Zero value invoices (Write Offs) are not available to upload.
- Negative value invoices (Adjustment Notes or Credit Notes) will upload to MYOB AccountRight but Xero and MYOB Essentials will not accept invoices imported with a negative value.
Select one or all invoices available, and click the headers to sort by any column.
‘Off the shelf” the create and view invoice batch screen displays the following fields : Office, Invoice No, Name on Invoice, Recipient, Invoice Date, Amount excl Tax, Amount incl Tax. View Batches also includes : Uploaded and Upload Error details.
You change the display order, position and widths of your chosen fields from Administration > User Control Settings > by choosing the “Accounting – Create Batch” or “View Batch” pages
Once you’ve selected your invoices they become part of a numbered upload batch within Abtrac. You can choose the upload button to start the synchronisation and upload with your accounting package.
You can also choose to ‘park’ the selected invoices. These Parked Invoices are not sent to your accounting software, but are then removed from the available invoices to upload for next time.
As the upload process beings Abtrac will make the connection to your accounting software, at this point you may be asked to sign in to your accounts.
Once the connection is established Abtrac will work with your accounting system synchronising, uploading (and updating – where applicable) the invoice, client and job fields in your accounting system.
When the process is completed you are redirected to the View Accounting batch screen.
Abtrac will deliver a one time return message following your Accounts Link. It details the invoices attempted and the totals of those uploaded.
Any invoices that have not uploaded will display first in the view batch list and include an error message. (These errors will need addressed either within your accounting system or within the invoice itself)
You can click on the trash icon in order to remove the invoice from the already linked batch and reattempt uploading the invoice.
You can also click on any invoice number from View Accounts Batch to view the invoice.
If you uncommit an invoice that is linked to an accounts batch you’ll be prompted to choose whether to leave the invoice in it’s original batch or to remove it from the upload batch and make it available to re-upload to your accounts.
Abtrac KB# 2076