Invoices and Payments

In AbtracOnLine invoice payments and outstanding accounts can be managed independently from your accounting software with our optional Debtor Management module.

You can record invoice payments, account for write-offs and adjustments, and report on your debtors from this add-on module.

AbtracOnlineThis article is for AbtracOnLine follow this link for the Abtrac5 version

From Debtor Management choose Invoices and Payments.

Like most screens in AbtracOnLine you can change the display order of these fields from Administration > User Control Settings > by choosing the “Debtors – Invoice and Payments” page.

Invoices and Payments Settings - AbtracOnLine

Invoices and Payments Settings – AbtracOnLine

Invoices and Payments - AbtracOnLine

Invoices and Payments – AbtracOnLine

The Invoices and Payments screen filters by the Paid column, and will show only Unpaid (Unchecked) invoices by default.

Click on any invoice number to preview the invoice.

The print option will display the invoiced and outstanding amounts for the current selection.

Invoices and Payments Report - AbtracOnLine

Invoices and Payments Report – AbtracOnLine

Recording Payments

To record an invoice payment click the button on the corresponding invoice row.

Record Invoice Payment - AbtracOnLine

Record Invoice Payment – AbtracOnLine

From the payments pop up there are four payment events to choose from: Payments Received, Journal Adjustments, Discounts Given and Uneconomic events written off. These four options are then used in debtor reporting which we’ll cover in a later article.

Payment Types - AbtracOnLine

Payment Types – AbtracOnLine

You can also entered detailed comments with each payment event. You’ll need to save your entries before closing this screen.

Once the payment(s) equal the invoice amount the invoice will automatically be marked as Paid in Full with the latest/most recent payment event date.

Paid in Full - AbtracOnLine

Paid in Full – AbtracOnLine

This date can be reset or changed back in the record payments screen and is used as the date for payments in debtor reporting.

Amend Completed Invoice Payments - AbtracOnLine

Amend Completed Invoice Payments – AbtracOnLine

Abtrac KB# 2045